Albanian-American Development Foundation (AADF)

Smart Procurement: Automating Transparency and Compliance at AADF

Insights

Albanian-American Development Foundation (AADF)
The Albanian-American Development Foundation (AADF) is dedicated to supporting Albania’s path towards sustainable development. We aim to create opportunities and empower communities by investing in education and leadership, entrepreneurship, cultural heritage, and eco-tourism. From revitalizing historic sites to bringing innovation, empowering Albanian professionals, and creating entrepreneurial opportunities, our journey is marked by a deep commitment to Albania’s social and economic progress.

The Problem

Albanian-American Development Foundation (AADF)
Procurement is one of the most critical—but also time-consuming and paper-heavy—processes in public and nonprofit organizations. At AADF, the procurement lifecycle includes several steps:
- Call for Tenders
- Receiving Offers
- Evaluation of Offers
- Decision-Making
- Winner Announcement
- Documenting processes and decisions

‍Each stage involves a mix of email chains, manual document reviews to extract important information for the evaluation, manual checking of technical requirements and criteria fulfillment, manual writing of reports, deadline tracking, and multiple team review sessions and approvals. There’s a clear need for a tech-powered solution that automates and digitizes this end-to-end procurement process while ensuring transparency, compliance, and efficiency.

Your Mission

Design a digital platform or tool that streamlines AADF’s procurement process from start to finish. Your solution should:
- Allow AADF staff to publish tenders and manage deadlines
- Receive and organize offers from vendors automatically, keeping them hidden till the deadline.
- Develop tools to collect the required information digitally to facilitate its analysis by AI powered tools
- Include a feature for evaluators to score proposals transparently
- Track approvals and decisions in a centralized dashboard
- Automate the generation of the final report by the tender commission
- Include version control and track changes for sensitive documents
- Be auditable, secure, and user-friendly

Bonus: Use AI to detect missing information in bids or suggest evaluation scores based on preset criteria.

Resources Provided

Sample Tender Standard Documentation Template
Sample Evaluation Criteria
Sample Evaluation Report
AADF Procurement Procedure Document
Support from AADF procurement and operations team

What’s in it for You?

1000€ for the winning team
Opportunity to collaborate with a leading development foundation
Real-world implementation potential
Visibility for your project on AADF's platforms and channels

Judging Criteria
‍

Innovative ideas and business value
System design and architecture
Implementation of the core functionalities
User friendly UI/UX
Teamwork

Final Words

Whether you're building a modular SaaS solution, an internal dashboard, or a smart assistant for procurement officers, AADF is ready to put your ideas to work. Help us move from manual to magical—and set a new standard in development sector procurement.

AADF

All Challenges